PAS does not pay speaker honorariums. However, we do offer the following speaker benefits for Scholarly Session participants only (Basic-Clinical-Translational Roundtables, Debate/Pro-Con Discussions, Hot Topic/Topic Symposia, Panel Discussions, State of the Art Plenary):
Scholarly Session Speakers who provide an overview/presentation for 10 minutes or longer:
- Member Speaker: Association members are encouraged to participate actively in developing their association’s scientific program at PAS. A member of APS, SPR, APA, AAP Fellow, ASPN, or PIDS who provides an overview/presentation for 10 minutes or longer receives:
- Complimentary meeting registration
- Non-Member Speaker: Highly qualified speakers who are not yet association members may be invited by session organizers or chairs to participate in PAS. A speaker who was not a member of APS, SPR, APA, AAP Fellow, ASPN, or PIDS as of August 1, 2023, and who provides an overview/presentation for 10 minutes or longer receives:
- Complimentary meeting registration
- Up to two nights lodging at a conference-contracted hotel. Note: speakers must book and pay for the reservation at a conference-contracted hotel themselves, then submit the receipt for reimbursement by June 3, 2024.
- Up to $250 for incidentals. Itemized receipts must be submitted; see PAS Travel Guidelines for details.
- Standard economy air travel to/from the PAS Meeting, which must be booked no less than 30 days prior to the start of the PAS Meeting through the PAS Egencia. If travel is not booked through PAS Egencia by March 29, 2024, the speaker must book and pay for their own travel. (Prior approval is needed for layovers that are non-PAS Meeting related.)
- If the speaker is unable to attend the PAS Meeting after a ticket is booked, he/she is responsible for reimbursing PAS for the cost of the ticket (the ticket is not transferrable, and can only be used by the individual for his/her personal use.)
- The PAS Travel Guidelines, Complimentary Registration Link, and Speaker Expense forms will be in your tasks list to complete for eligible speakers, please contact michelle.kravanek@pasmeeting.org for any questions.
- Speaker Expense forms must be submitted by June 3, 2024, to be eligible for reimbursement.
PAS Scholarly Session Program Chairs
Chairs are not eligible for complimentary meeting registration or compensation. Chairs who provide an overview/presentation longer than 10 minutes will be classified as both a chair and a speaker and therefore are eligible for the speaker support detailed above.
PAS Original Science Abstract Programs: Platforms, Poster Symposia, Poster Sessions
Moderators, Discussants, Poster Facilitators, and Presenters are not eligible for complimentary meeting registrations. All participants must register for the PAS Meeting.
PAS Clubs
All participants must register for the PAS Meeting. If grant funding is obtained, the PAS Speaker Support Policy applies, and grant funding is used first towards the speaker and audiovisual expenses and then for other expenses. If grant funding is not obtained, no speaker support is offered; registration and travel expenses are the responsibility of the speaker.
PAS Workshops–Including ASPN and PIDS Workshops
Workshop presenters are not eligible for complimentary meeting registrations. All participants must register for the PAS Meeting.
APA and PAS Special Interest Groups (SIGs)
Faculty participants are not eligible for complimentary meeting registrations. All participants must register for the PAS Meeting.
Presidential Plenaries
Special guest speakers who are invited by partner and alliance organizations to speak as high-profile “Guest Speakers” at the organization’s Presidential Plenary Session will follow the PAS Non-Member speaker policy.
PAS 2024 TRAVEL GUIDELINES
The PAS Meeting attempts to keep travel costs as low as possible and uses Egencia to book all travel reservations for supported speakers. Your airline reservations must be secured through Egencia as directed below; they will be billed directly to PAS.
PAS Travel Instructions
All supported speakers will be e-mailed a personalized link to book their flight. If you do not have an Egencia account through PAS, please contact Michelle Kravanek at michelle.kravanek@pasmeeting.org.
Egencia is instructed to make available to you the lowest standard economy airfare, which may not include your preferred air carrier. The PAS Program Office has secured payment for your reservations, so there will be no need for reimbursement.
Standard economy travel arrangements must be secured through Egencia no less than 30 days prior to the start of the PAS Meeting. PAS Meeting reserves the right not to pay for self-purchased tickets.
A ticket purchased less than a 30-day advance will be the responsibility of the individual.
Request for Tickets other than standard economy require prior PAS Program Office approval; arrangements will be made to reimburse PAS for the difference in fare.
Changes to Airline Tickets: Any changes made to a non-refundable ticket must be made before the departure date. The ticket holder is responsible for any service fees and/or applicable fare difference between the original and new ticket resulting from changes made to the initial reservation.
Cancellation of Airline Tickets: If a non-refundable airline ticket is canceled, a new reservation must be made before the original departure date, with any applicable service fees paid at that time. Be sure to contact Egencia to make the new reservation.
Airline Ancillary Fees
Checked Luggage: The airline fee associated with a single checked bag is reimbursable. The cost of a second checked bag, as well as fees for overweight or oversized checked luggage, is not reimbursable unless approved in advance based on the unique circumstances of the trip.
Preferred Seating: Many carriers now offer coach class seating options in preferred sections of the cabin that require an additional fee beyond the cost of the fare. These fees are not reimbursable unless there are no seats available on the required flight for which no additional fee is required.
Priority Boarding: These fees allow the passenger to board earlier than would be the case per the normal gate procedures of the airline. They can be offered during the check-in process or as part of a higher fare category. These fees are not reimbursable in any circumstance.
Trip Insurance: These fees are not reimbursable.
Additional Mileage Accrual: These fees allow the passenger to earn additional frequent flyer miles beyond what would normally be gained for a given flight. These charges are not reimbursable in any circumstance.
Day of Departure Flight Change: In many cases, airlines now charge a fee for a confirmed change to an earlier flight to the same destination on the day of departure, even when done at the airport. Travelers are encouraged to work with airline gate personnel in this situation to avoid these charges. These fees are not reimbursable unless an explanation showing the business necessity of the earlier flight is submitted with the expense report.
Airport Club Lounge Access and On-Board Amenities: (food, refreshments, and Wi-Fi) may be included as part of the incidental expenses. Max for incidental expenses is $250 per PAS Speaker Support Policies.
Unable to attend PAS Meeting, After Airline Ticket Booked: The ticket now belongs to the individual for his/her future personal use. Individual must reimburse PAS for the cost of the airline ticket.
Train, Car, and Ground Transportation: When in lieu of airfare, train tickets or personal vehicle driving expenses (mileage and parking) are reimbursable but may not exceed the least expensive airfare. Mileage is reimbursed at the prevailing IRS mileage rate, and drivers are expected to carry the appropriate levels of automobile insurance. Transportation such as taxi, ride services (Uber, Lyft), public transit, private sedan, limousine, or car services between the airport/hotel and the meeting venue are eligible under incidental reimbursement per PAS Speaker Support Policies.
Mileage reimbursement is available for travel to/from your home airport. A printout from mapping software that shows starting/ending addresses and total miles traveled is required as the “receipt.” Mileage reimbursement for trips other than to/from the destination or home airport (unless in lieu of airfare) are not reimbursable