HOTEL AND TRAVEL

DEADLINE TO RESERVE
Book a PAS Official Hotel by  April 1, 2025 | 3:00 PM ET. After April 1, 2025 email pashousing@spargoinc.com.

CONFIRMATIONS
Hotel confirmations will be emailed to you from pashousing@spargoinc.com once your reservation has been confirmed. An email address is mandatory to receive a reservation confirmation. Remember to check your spam email for your confirmation. You will not receive a separate confirmation from your hotel.

DEPOSITS/PAYMENTS AND POLICIES
Room reservations require a one (1) night deposit that will be charged on Tuesday, April 1, 2025.

ATTENDEE ONLY GROUP RESERVATIONS (10+ Rooms)
Your group request will be submitted directly to Spargo, who will follow up with you within three business days. Requests received will be assigned on a first-come, first-served basis and are based on hotel availability as well as PAS approval. Depending on the number of rooms requested, your group may be assigned to more than one hotel. Every effort will be made to place you at your preferred hotel(s). If none are available, Spargo will contact you with other hotel options. All reservations require a deposit of one night’s room and tax by a major credit card. Your credit card will be held as a guarantee for the rooms and will be charged approximately 30 days before arrival and check-in date. Deadline to reserve a block and provide staff name: April 1, 2025, 3:00 pm ET

10+ ROOMS: NAME ASSIGNMENTS/ATTRITION/POLICIES
Every group reserving 10 rooms or more must agree to a room block agreement contract. Once the group block is confirmed, each group will be responsible for picking up 80 of the block’s total room nights. Groups will be required to confirm the total number of room nights needed as well as a list of names assigned to the block by April 1, 2025. Any rooms not confirmed by this date will be released from the group block. Should the actual block fall below 80% of the confirmed block, the group will be billed the difference between the hotel’s actual pickup numbers and 80% of the agreed-upon total room nights. This payment is due within 30 days of receipt of the invoice.

CANCELATION POLICY
All cancellations must be made at least seventy-two (72) hours before your scheduled arrival date, or a cancellation fee equivalent to one (1) night’s room rate and tax will be charged to the credit card on file. If you do not receive a cancelation confirmation, please contact the PAS Housing Center to verify that your cancelation was received.

CHANGES
All changes must be submitted online or in writing via email to the PAS Housing Center by 3:00 p.m. ET, Tuesday, April 1, 2025. Between April 1 and April 4, housing records will be transferred from the PAS Housing Center to the individual hotels; therefore it is strongly encouraged for you to wait until after Monday, April 7 to contact the hotel(s) directly to make any reservation changes.

Online requests will receive an immediate email confirmation. Written requests will receive an email confirmation within twenty-four (24) hours. If you do not receive a confirmation, please contact the PAS Housing Center to verify that your change was received.

ADA ASSISTANCE/SPECIAL NEEDS
PAS is committed to assisting attendees with special needs. We urge individuals requiring assistance to contact us in advance of the meeting by emailing info@pasmeeting.org with your specific request, using the phrase “Assistance with Special Needs” in the subject line and/or

Please check the appropriate box on the hotel reservation form to indicate any special needs such as a wheelchair, vision-impaired, and hearing-impaired accessible rooms. ADA transportation is available for attendees with Special Needs.